Senior Personal Assistant

by Vale

Location

Swansea

Pay rate, Salary

£30000 - £33000 per annum + Bonus, Pension & Benefits

Contract Type

Permanent

Summary

Senior Personal Assistant | Senior PA | Executive Assistant

Clydach, Swansea | Mond Nickel Refinery | Vale Europe<...

Job Reference
a1WNz000001DlJuMAK_1793029675

Job description
Senior Personal Assistant | Senior PA | Executive Assistant
Clydach, Swansea | Mond Nickel Refinery | Vale Europe
Introduction
Acorn by Synergie is recruiting on behalf of its client for an experienced Senior Personal Assistant (PA) to join the Mond Nickel Refinery in Clydach, Swansea.
Owned and operated by Vale Europe, the refinery will celebrate 125 years of production in 2027. It is one of the world's leading nickel refining facilities and forms part of Vale Base Metals, one of the world's largest mining companies, with operations across the UK, Europe, Asia and the USA.
This is an excellent opportunity for an experienced Personal Assistant to join a globally recognised organisation, providing comprehensive executive and administrative support to senior UK management.
You will coordinate domestic and international travel, manage executive schedules, administer financial processes, support corporate governance activities and liaise with internal teams and external stakeholders. The role requires a high level of autonomy, sound professional judgement and the ability to handle confidential and commercially sensitive information.
Key Duties
Provide proactive executive support to the UK Operations Manager, managing diaries, appointments, correspondence and administrative requirements.
Organise domestic and international travel, including flights, accommodation, transport, visa requirements and travel documentation.
Arrange meetings, leadership events and conferences, coordinating meeting materials, venues and logistics.
Act as a key point of contact for executive visitors, customers and senior stakeholders, coordinating visits, accommodation and meeting arrangements.
Maintain confidential employee, business and corporate information in accordance with Vale policies and data protection requirements.
Process invoices, expenses, special payments and supplier-related transactions, ensuring compliance with financial controls and approval processes.
Administer company credit card processes, maintain accurate records and support financial governance requirements.
Support corporate governance activities by liaising with the legal department and other business functions to ensure legal documentation and statutory requirements are completed and maintained appropriately.
Coordinate employee recognition programmes, educational awards, community donations and other employee engagement initiatives.
Liaise with insurance providers, legal representatives, corporate functions and external stakeholders regarding documentation and administrative requirements.
Prepare reports, presentations, correspondence and business documents using a range of office systems and software applications.
Identify opportunities to improve administrative processes and undertake special projects as requested by management.
Requirements
A Business Studies Diploma, Personal Assistant qualification or equivalent qualification at Level 3.
Experience working as a Personal Assistant within a large multinational organisation.
Experience providing executive support to senior leaders.
Strong emotional intelligence and excellent communication and interpersonal skills.
A high level of integrity and discretion when handling confidential and commercially sensitive information.
Excellent planning, organisational and time-management skills.
The ability to coordinate multiple initiatives and meet tight deadlines.
Resilience, composure and the ability to work effectively under pressure.
Strong stakeholder management and professional judgement.
Excellent attention to detail and problem-solving skills.
Proficiency in Microsoft Office applications.
Minute-taking experience.
The ability to work independently and adapt to changing priorities.
Knowledge of SAP systems is desirable.
Key Skills and Experience
The successful candidate will demonstrate experience and capability in:
Executive and administrative support.
Diary management, planning and organisation.
Domestic and international travel coordination.
Financial administration and expense processing.
SAP systems and Microsoft Office applications.
Confidentiality and professional judgement.
Stakeholder management and communication.
Meeting coordination and minute-taking.
Independent working and problem-solving.
Managing competing priorities and tight deadlines.
Interested?
This is an excellent opportunity to join a globally recognised leader in nickel refining as a Senior Personal Assistant, supporting senior management within an established international organisation.
If you have the relevant qualifications, executive support experience and skills, apply today with your up-to-date CV and a covering letter explaining why you are suitable for this position.
Acorn by Synergie acts as an employment agency for permanent recruitment.
Our specialist consultant
Engineering
Senior Consultant
Gareth Taylor
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